How does TIFF do business?
Depending on the nature and size of the project and its procurement elements, TIFF may use any of the following competitive methods set in our guidelines:
- Expression of Interest (EOI) – Written communication by a supplier to provide information about its products, resources, qualifications and experience, in response to a particular EOI. Under US$ 1000, procurement may be done with direct purchase.
- Request for Quotation (RFQ) – Less formal solicitation, value below US$ 20,000, standard specifications, product readily available on the market, or if there are limited number of providers. Usually the lowest price is advantaged, unless there are quality concerns.
- Invitation to Bid (ITB) – Formal solicitation, value between US$ 20,000-50,000 – lowest price compliance and technical competency are determining factors.
- Open Tender (OB) – Formal solicitation, value above US$ 50,000, requirements possibly met in various ways, overall best solution will win the contract, not necessarily lowest price.
See the table below for open opportunities to work with us!
Principles of Our Procurement Method
Procurement functions include all actions necessary for the acquisition (by purchase or lease) of property, products and services, including contracted works. The following general principles shall be given due consideration when exercising the procurement functions of TIFF:
(a) Best value for money;
(b) Fairness, integrity and transparency;
(c) Effective competition;
Best Value for Money (BVM) Principle is one of the general principles that should be given due consideration when exercising the procurement functions of TIFF. When procuring goods, services or works, all staff involved in procurement activities need to ensure that the optimal outcome has been achieved by considering all factors, such as relevant costs and benefits, risks and resources, over the entirety of the product or service life-cycle.
Fairness and Transparency
TIFF seeks to maintain a fair and transparent process in the procurement of goods and services. Therefore all steps taken in the procurement process shall be documented in writing and will be properly signed off by the authorities designated. The documentation shall provide a clear audit trail and shall be made available upon request.
The procurement process is to be carried in a manner that provides to the maximum extent possible open and free competition while remaining practical to the organization’s needs. Specifically, procurement transactions must preclude personal or organizational conflicts of interest or non-competitiveness among contractors or vendors that may restrict or eliminate competition.
TIFF is committed to implementing open, fair and transparent procurement. All procurement transactions must result in the selection of a contractor or vendor whose bid is responsible and is the most advantageous to the organization in terms of price, quality, delivery schedules, warranties and other evaluation factors as listed in the solicitation.